Section I. Instructions to Bidders 1-11
7. Clarification of Bidding
Document, Site
Visit, Pre-Bid
Meeting
? Section VII. General Conditions (GC) ? Section VIII. Particular Conditions (PC) ?
Section IX. Contract Forms
6.2 The Invitation for Bids issued by the Purchaser is not part of the
Bidding Document. 6.3 The Bidder shall obtain the Bidding Document from the source
stated by the Purchaser in the Invitation for Bids; otherwise the Purchaser is not responsible for the completeness of the Bidding Document. 6.4 The Bidder is expected to examine all instructions, forms, terms,
and specifications in the Bidding Document. Failure to furnish all information or documentation required by the Bidding Document may result in the rejection of the bid.
7.1 A prospective Bidder requiring any clarification of the Bidding
Document shall contact the Purchaser in writing at the Purchaser’s address indicated in the BDS or raise his enquiries during the pre-bid meeting if provided for in accordance with ITB 7.4. The Purchaser will respond to any request for clarification, provided that such request is received prior to the deadline for submission of bids, within the number of days specified in the BDS. The Purchaser’s response shall be in writing with copies to all Bidders who have acquired the Bidding Document in accordance with ITB 6.3, including a description of the inquiry but without identifying its source. Should the Purchaser deem it necessary to amend the Bidding Document as a result of a request for clarification, it shall do so following the procedure under ITB 8 and ITB 22.2. 7.2 Where applicable, the Bidder is advised to visit and examine the
project site and obtain for itself on its own responsibility all information that may be necessary for preparing the bid and entering into a contract for the provision of the Requirements. The costs of visiting the site shall be at the Bidder’s own expense. 7.3 Pursuant to ITB 7.2, where the Bidder and any of its personnel or
agents have been granted permission by the Purchaser to enter upon its premises and lands for the purpose of such visit, the Bidder, its personnel, and agents will release and indemnify the Purchaser and its personnel and agents from and against all liability in respect thereof, and will be responsible for death or personal injury, loss of or damage to property, and any other loss, damage, costs, and expenses incurred as a result of the visit.
1-12
8. Amendment of Bidding
Document
9. Cost of Bidding 10. Language of
Bid
Section I. Instructions to Bidders
7.4 The Bidder’s designated representative is invited to attend a pre-bid meeting, if provided for in the BDS. The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage. If so provided for in the BDS, the Purchaser will organize a site visit. 7.5 The Bidder is requested, as far as possible, to submit any
questions in writing, to reach the Purchaser not later than one week before the meeting. 7.6 Minutes of the pre-bid meeting, including the text of the
questions raised without identifying the source, and the responses given, together with any responses prepared after the meeting, will be transmitted promptly to all Bidders who have acquired the Bidding Document in accordance with ITB 6.3. Any modification to the Bidding Document that may become necessary as a result of the pre-bid meeting shall be made by the Purchaser exclusively through the issue of an Addendum pursuant to ITB 8 and not through the minutes of the pre-bid meeting. 7.7 Non-attendance at the pre-bid meeting will not be a cause for
disqualification of a Bidder.
8.1 At any time prior to the deadline for submission of bids, the
Purchaser may amend the Bidding Document by issuing addenda. 8.2 Any addendum issued shall be part of the Bidding Document and shall be communicated in writing to all who have obtained the Bidding Document from the Purchaser in accordance with ITB 6.3. 8.3 To give prospective Bidders reasonable time in which to take an
addendum into account in preparing their bids, the Purchaser may, at its discretion, extend the deadline for the submission of bids, pursuant to ITB 22.2
C. Preparation of Bids
9.1 The Bidder shall bear all costs associated with the preparation
and submission of its Bid, and the Purchaser shall not be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process. 10.1 The Bid, as well as all correspondence and documents relating to
the bid exchanged by the Bidder and the Purchaser, shall be written in the language specified in the BDS. Supporting documents and printed literature that are part of the Bid may be
Section I. Instructions to Bidders 1-13
in another language provided they are accompanied by an accurate translation of the relevant passages in that language, in which case, for purposes of interpretation of the Bid, such translation shall govern.
11.1 The Bid shall comprise the following: 11. Documents
Comprising the
(a) Letter of Bid ; Bid
(b) Completed Schedules as provided in Section IV, Bidding
Forms; (c) Bid Security or Bid-Securing Declaration, in accordance
with ITB 19;
(d) at the Bidder’s option, alternative proposals, if
permissible, in accordance with ITB 13; (e) written confirmation authorizing the signatory of the Bid
to commit the Bidder, in accordance with ITB 20.2; (f) documentary evidence establishing the eligibility of the
Goods and Related Services offered by the Bidder, in accordance with ITB 17.1 ; (g) documentary evidence establishing the Bidder’s
qualifications in accordance with the requirements of Section III, Evaluation and Qualification Criteria, using the relevant forms furnished in Section IV, Bidding Forms; (h) documentary evidence as specified in the BDS,
establishing the conformity of the goods and related services offered by the Bidder with the Bidding Document, using the relevant forms furnished in Section IV, Bidding Forms; (i)
in the case of a bid submitted by a JVCA, JVCA agreement, or letter of intent to enter into a JVCA including a draft agreement, indicating at least the parts of the Requirements to be executed by the respective partners;
any other document required in the BDS.
(j)
1-14 12. Letter of Bid
and Price Schedules
13. Alternative
Bids
14. Bid Prices and
Discounts
Section I. Instructions to Bidders
12.1 The Bidder shall submit the Letter of Bid using the form
furnished in Section IV, Bidding Forms. This form must be completed without any alterations to its format, and no substitutes shall be accepted. All blank spaces shall be filled in with the information requested.
13.1 Unless otherwise indicated in the BDS, alternative proposals
shall not be considered. If alternative proposals are permitted, their method of evaluation shall be as stipulated in Section III, Evaluation and Qualification Criteria. 13.2 When alternative times for completion are explicitly invited, a
statement to that effect will be included in the BDS, as well as the method of evaluating different times for completion. 13.3 Except as provided under ITB 13.4 below, Bidders wishing to
offer technical alternatives to the requirements of the bidding document must first price the Purchaser’s requirements as described in the bidding document and shall further provide all information necessary for a complete evaluation of the alternative by the Purchaser, including drawings, design calculations, technical specifications, breakdown of prices, and proposed construction methodology and other relevant details. Only the technical alternatives, if any, of the lowest evaluated Bidder conforming to the basic technical requirements shall be considered by the Purchaser]. 13.4 When specified in the BDS, Bidders are permitted to submit
alternative technical solutions for specified parts of the requirements, and such parts shall be identified in the BDS, as will the method for their evaluation, and described in Section VI, Requirements. 14.1 The prices and discounts quoted by the Bidder in the Letter of
Bid and in the Price Schedules shall conform to the requirements specified in ITB 14.2. 14.2 Unless otherwise provided in the BDS and the General
Conditions (GC), the prices quoted by the Bidder shall be fixed.
14.3 The price to be quoted in the Letter of Bid shall be the total price
of the Bid excluding any discounts offered. 14.4 The Bidder shall quote any unconditional discounts and the
methodology for their application in the Letter of Bid. 14.5 The terms EXW, CIF, CIP, and other similar terms shall be
Section I. Instructions to Bidders 1-15
governed by the rules prescribed in the current edition of Incoterms, published by The International Chamber of Commerce as specified in the BDS.
14.6 Prices shall be quoted as required in each Price Schedule
included in Section IV, Bidding Forms. The disaggregation of price components is required solely for the purpose of facilitating the comparison of bids by the Purchaser. This shall not in any way limit the Purchaser’s right to contract on any of the terms offered. In quoting prices, the Bidder shall be free to use transportation through carriers registered in any eligible country, in accordance with the Bank’s Rules and Procedures for Procurement of Goods and Works, and as listed in Section V, Eligible Countries. Similarly, the Bidder may obtain insurance services from any eligible country, in accordance with the Bank’s Rules and Procedures for Procurement of Goods and Works, and as listed in Section V, Eligible Countries. Prices shall be entered in the following manner:
(a) for Goods offered from within the Purchaser ’s Country:
(i)
the prices of the Goods, quoted as per Incoterms specified in the BDS;
(ii) sales tax and all other taxes applicable in the
Purchaser’s Country and payable on the Goods if the Contract is awarded to the Bidder; and (iii) the total price for the item.
(b) for Goods offered from outside the Purchaser ’s Country:
(i)
the prices of the Goods, quoted as per Incoterms specified in the BDS;
(ii) all custom duties, sales tax, and other taxes
applicable in the Purchaser ’s Country and payable on the Goods if the contract is awarded to the Bidder; and
(iii) the total price for the item.
(c) for Related Services:
(i) the price of the Related Services inclusive of all
customs duties, sales tax, and other taxes paid or payable in the Purchaser ’s country, if the Contract is awarded to the Bidder.
14.7 Prices quoted by the Bidder shall be fixed during the Bidder’s
performance of the Contract and not subject to variation on any