? ? You are a Project Team Leader. You have had to postpone your next project meeting because some of the members of your team will be abroad. ? ? Write a memo to your project team
? ? informing them of the postponing and giving the reason． ? ? stating a new date and time for the meeting ? ? requesting suggestions for the agenda. ? ? Write 40 – 50 words on your Answer Sheet. ? Band 1 美森教育30
? I’m writing to tell you that we have to delay our next project meeting because some members will be abroad. We will hold our next meeting at 9 a.m. on 1 August. Do you have any suggestions about the agenda of the meeting?
? Thank you. 美森教育31 Practice-2
? ? You are the factory manager of a car company. You are waiting for urgently needed components from your purchasing department.
? ? Write an email to Mr. Grayson, the Assistant Purchasing Manager ? ? enquiring about the reason for the delay． ? ? stating when the components are needed
? ? suggesting a meeting to discuss future deliveries ? ? Write 40 – 50 words on your Answer Sheet. 美森教育32
? Dear Mr. Grayson
? I’m writing to ask about the reason of the late delivery of the components we ordered. We need the components by next Monday. I’d like to suggest a meeting with you to discuss future deliveries. ? Best Regards, 美森教育33 Practice-3
? ? Your company’s Sales Department has asked you to give a talk next Friday on your most recent project.
? ? Write an email to Mrs. Jay in the Sales Department:
? ? agreeing to give the talk and suggesting a time ? ? saying what equipment you will need
? ? enquiring about the information about the participants. ? ? Write 40 – 50 words on your Answer Sheet.
美森教育34 ? Dear Mrs. Jay,
? I’d like to give the talk and 2 p.m. next Friday would be the best time for me. I will need a laptop computer and an overhead projector. Could you tell me some information about the participants?
? Best Regards, 美森教育35 Practice-4
? ? You are the training manager of a company which has won a large export order. You have been asked to organise foreign language training for some of your staff.
? ? Write a memo to the staff:
? ? explaining why the courses are necessary ? ? saying which members of staff should attend ? ? announcing when the courses will start. ? ? Write 40 – 50 words on your Answer Sheet. 美森教育36
? I’d like to tell you that we will organize foreign language training, because our company got a large export order. Those who will deal with the order should attend the training. It will start on 15 March.
? Thank you very much. 美森教育37 Practice-5
? ? You work in the Human Resources Department. Write a memo about staff appraisal to managers:
? ? telling them when the appraisals should take place
? ? asking them to send a copy of the appraisal report to you ? ? reminding them to book an interview room if necessary. ? ? Write 40 – 50 words on your Answer Sheet. 美森教育38
? I would like to remind you that you should be holding your staff appraisals this month. Once you have completed them could you please send me a copy of each report? if you would like to use an interview room please remember to reserve it in advance. ? Thank you. 美森教育39 Practice-6
? You are Head of Research for an international car manufacturer. You have to make an urgent trip tomorrow to visit Pierre Blanco, a colleague who works for a subsidiary.
? ? Write a memo of 40-50 words to your secretary: ? ? telling her who you are going to see and when
? ? asking her to book flight tickets and accommodation
? ? telling her what work you would like her to do in your absence. ? ? Write 40 – 50 words on your Answer Sheet. 美森教育40
? I’d like to let you know that I have to make an urgent trip tomorrow to visit Pierre Blanco. Could you book a return ticket to Paris and a hotel room for me? While I’m away, you take charge of daily businesses. ? Thank you. 美森教育41 Practice-7
? You are the manager of a small export company. Peter Watson, an important client, is visiting your company for three days from 22 October. ? ? Write a note to your secretary: ? ? asking her to book a hotel room ? ? saying where the hotel should be ? ? giving her the dates.
? ? Write 40 – 50 words on your Answer Sheet. 美森教育42 1
? Dear Ms Jones,
? I am writing to inform you that Mr. Peter Watson will be visiting our company. Would you please be so kindly as to reserve a suitable room for him?
? Yours sincerely 美森教育43 2
? Hi Mary,
? Look. I’m really sorry to have to trouble you but Peter Watson – a really important client –is visiting the company for three days in October, starting on 22nd, to discuss a contract with us. Please will you book for Mr. Watson a really nice hotel room as soon as possible? Thanks very much.
? See you soon! 美森教育44 3
? Mary,
? Mr. Peter Watson is visiting us in October. Could you please hire a hotel room for him? He is arriving on 22nd October and will stay for three nights. If possible, the hotel should be one near the office.
? Thank you. 美森教育45 ? Dear Lisa,
? I’m writing to tell you to book a hotel room for Peter Watson, an important client. It will be best if the hotel is near our office building. He will stay here for three days from 22 October. ? Thank you very much. 美森教育46 Practice-8
? You would like to go to a seminar on presentation skills. ? ? Write an email to your line manager:
? ? requesting time off work to go to the seminar ? ? saying when the seminar is ? ? explaining why you want to go.
? ? Write 40 – 50 words on your Answer Sheet. 美森教育47 ? Dear Sir
? I’d like to attend a seminar about presentation skills. Could you tell me if I could have three
days off for it? The seminar is scheduled for 4 June. Because I have to make many presentations to our customers, this seminar will be very useful. ? Regards, 美森教育48 Practice-9
? You work for a company which produces laser printers You are visiting another company，Softcell, to buy some computer software for your department．They have expressed an interest in your company’s printers and you would like to take twenty brochures and three sample printers with you．
? Write a short note to Jim Asano，the Sales Manager ? asking for his permission to take these items． ? explaining why you want them
? mentioning the time and date when you want to collect them. 美森教育49
? Write 40 – 50 words on your Answer Sheet.
? I'd like to ask if I could take twenty brochures and three sample printers to Softcell. They are interested in our products and can be potential customers. I want to collect them at 2 p.m. next Monday, 5 August. ? Thank you. 美森教育50 Authentic Test
The company you work for has just installed a new computer system , but there is a problem with some of the equipment .
Write an email to all staff in your department:
? ? explaining what the problem is
? ? telling staff what to do if they have this problem ? ? saying when the problem will be fixed . ? Write 40 - 50 words.
? Write on the opposite page. 美森教育51 ? Dear all,
? I’m writing to inform you that the problem with some of the equipment is due to the untimely updating of virus library. Should you have this problem, please call maintenance crew (878899-97). It will be repaired on Friday. ? Best regards, 美森教育52 Part 2
? 120-140 words; 30 min; 20 points ? 3 formats – Letter
– Short report – Proposal 美森教育53 Letter- envelope
美森教育54 ? Date:
? Receiver’s name ? Position ? Company
? Receiver’s address ? Dear ×××, ? (subject) ? Main Body ? Yours sincerely ? Signature ? Name ? Position 美森教育55
Matching of salutation with ending remarks
? Dear Mr. Jones=== Yours sincerely,
? Dear Sir=== Yours faithfully,Best regards / Regards(informal, acceptable when used in e-mail) 美森教育56
Format of formal business letters -Main body
? Referring to previous contact ? Stating the reason for writing ? Referring to future contact 美森教育57
Referring to previous contact ? Thank you for your letter of … ? Thank you for your letter dated… ? With reference to your letter of… ? Further to your offer letter of…