EXERCISE
FI 6: Post Purchase of Office Supplies
Exercise Post a purchase of office supplies.
Time 10 min
Task Use the SAP Easy Access Menu to generate a journal entry for your alternate bank account to purchase office supplies.
Name (Position) Clayton Bartolome (Fixed Assets Accountant)
Business Scenario
The business scenario is that you need some office supplies immediately. You drive down to Office Supply Depot and buy $175 of supplies (paper, folders, and a software package) and pay for the purchase with a company check drawn on your alternate bank account. To do this, follow the menu path:
Accounting ? Financial Accounting ? General Ledger ? Posting ? Enter G/L Account Document
Menu path
today’s date
USD ###
Purchase of Supplies
US00
In the Document Date field, use F4 and Enter to select today’s date and choose USD as Currency. As Reference, enter your three-digit number (###) and as Doc. Header Text Purchase of Supplies. If Company Code US00 is not displayed use the Menu Entry Edit ? Change company code (F7) to select your US GBI company.
On the first line, in the G/L acct field use the F4 help to find the account number for Supplies Expenses. To do so, select the G/L account
description in chart of accounts tab enter Supplies* in the G/L long text. Then, press Enter.
Supplies*
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EXERCISE
740000
Then, double-click on the result row to select G/L account number 740000.
Back on the first line, choose Debit as D/C and enter 80 as Amount in doc.curr. Then, scroll to the right until you see the Cost center column and enter NAIS1000 (Internal Services).
On the second line, enter 740000 as G/L acct again, choose Debit as D/C and enter 95 as Amount in doc.curr. Then, scroll right until you see the Cost center column again and enter NAIT1000 (IT costs).
On the third line, enter 101000 (Alternate Bank Account) as G/L acct, choose Credit as D/C and 175 as Amount in doc.curr. Then, click on (Enter).
Debit 80
NAIS1000
740000 Debit 95
NAIT1000
101000 Credit 175
Use the button to see if the postings are correct.
Then, click on Click on
(Post) and record the document number.
G/L account document
YES
and choose YES to return to the SAP Easy Access menu.
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FI 7: Display General Ledger Account Balances
Exercise Use the SAP Easy Access Menu to display G/L account balances.
EXERCISE
Time 15 min
Task Use the SAP Easy Access Menu to display and confirm by individual account number the activity and associated balances for several accounts in the general ledger of the US GBI company.
Name (Position) Clayton Bartolome (Fixed Assets Accountant)
Menu path
101000 US00 current year
To do this, follow the menu path:
Accounting ? Financial Accounting ? General Ledger ? Account ? Display Balances (New)
Enter 101000 as Account Number, US00 as Company Code and the current year as Fiscal Year.
Then, click on (Execute). The system should display a table similar to the one shown below.
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EXERCISE
If your numbers are different, can you explain why?
Double-click on the debit amount of the current month. The system displays all documents that make up the total credit amount. Find your document number in the list.
Note: The screen shot below displays one document as the author has posted debits in one G/L account document only.
In your case, there might be multiple versions of the same posting.
Remember that similar to a real company you are posting to the same G/L accounts together with your fellow students.
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EXERCISE
Click on the exit icon until you are back on the SAP Easy Access Screen.
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